Introduction
Kodifly Limited ("we", "our", or "us"), are committed to protecting your privacy. This Privacy Policy explains what types of personal data we collect from you, how we use it, and what choices and rights you have regarding that data. Whether you’re visiting our website, using our services, or engaging with us as a client, partner, or visitor, we want you to understand how your information is handled and safeguarded.
Information We Collect
We collect a variety of information to help us deliver, improve, and protect our services. This may include:
Personal Identification Information – such as your name, email address, phone number, and company name. This is typically collected when you fill out contact forms, register for demos, sign up for newsletters, or communicate with us.
Technical Information – such as your IP address, browser type, device type, operating system, and referral URLs. This information helps us ensure compatibility and security across devices and platforms.
Usage Data – including how you interact with our website or platform, such as which pages you visit, how long you stay, and what features you use. We use this to understand user behavior and improve your experience.
Location Data – we may collect location-related information if you enable location services on your device or access our services from a specific region. This helps us localize content and services where applicable.
Direct Interactions – any information you voluntarily provide through forms, surveys, support requests, or feedback channels is collected to assist with your inquiry and enhance our services.
All information collected is limited to what is necessary and relevant to the purpose for which it is being used.
How We Use Your Information?
We use the information we collect for the following purposes:
To Provide and Maintain Our Services – Your data allows us to operate our platform and deliver relevant features tailored to your needs, including infrastructure management tools, data visualization, and reporting capabilities.
To Improve Our Offerings – We analyze how users interact with our solutions to identify trends, improve user experience, troubleshoot issues, and refine product features.
To Communicate with You – This includes responding to your inquiries, sending you updates about our services, sharing newsletters (if you’ve subscribed), and notifying you of changes to our terms or policies.
To Ensure Security and Prevent Fraud – We use your information to monitor, detect, and prevent suspicious activity or abuse of our systems, helping keep your data and our platform safe.
To Analyze and Optimize Performance – Aggregated data may be used to evaluate overall platform usage, assess marketing campaign effectiveness, and understand user preferences to guide future improvements.
To Fulfill Legal and Regulatory Obligations – In certain cases, we may be required to process your information to comply with applicable laws, respond to lawful requests, or enforce our agreements.
We will never use your personal data for purposes unrelated to those stated without your explicit consent.
How We Share Your Information?
Kodifly does not sell, rent, or trade your personal data to third parties for marketing purposes. However, in specific circumstances, we may share your
information with trusted entities to ensure smooth operation of our services and compliance with the law:
Service Providers and Contractors – We may engage third-party vendors, such as cloud storage providers, analytics tools, and customer support platforms, who assist us in delivering our services. These partners are contractually bound to protect your information and use it only for the agreed-upon purpose.
Legal Authorities and Compliance – We may disclose your information when required by law or in response to valid legal requests (e.g., subpoenas, court orders, or law enforcement inquiries). This includes protecting the rights, property, or safety of Kodifly, our users, or others.
Business Transfers – In the event of a merger, acquisition, restructuring, or sale of assets, your information may be transferred as part of that transaction. If such a change occurs, we will notify you and explain your options.
Partners and Collaborators – In limited cases, and only with your explicit consent, we may share non-sensitive data with industry partners or collaborators for research, innovation, or co-development purposes.
We take steps to ensure that any third parties with whom we share data uphold the same level of data protection and confidentiality.
How We Store and Protect Your Data?
Kodifly takes data security seriously and implements strong measures to ensure your personal information is stored and handled safely:
Secure Storage – Your data is stored on encrypted servers with restricted access. We use secure cloud service providers that comply with international standards for data protection and security.
Access Control – Only authorized personnel who require access for their job functions are permitted to handle personal data. All access is logged and monitored.
Data Encryption – Both in transit and at rest, your information is encrypted using industry-standard protocols to prevent unauthorized access or breaches.
Regular Security Assessments – We conduct periodic audits, vulnerability assessments, and penetration testing to identify and address any security gaps in our systems.
Incident Response Plan – In the unlikely event of a data breach, we have a defined process in place to contain the issue, notify affected individuals (if applicable), and comply with legal obligations.
Despite our best efforts, no system is completely immune to risks. However, we are committed to continuously improving our security practices and ensuring your data is handled with the highest care.
Your Rights
As a data subject, you have several rights regarding the personal information we collect and process. Kodifly is committed to ensuring these rights are respected and easily accessible:
Right to Access – You can request a copy of the personal data we hold about you, along with details on how we use it.
Right to Rectification – If any information we hold is inaccurate or incomplete, you have the right to request correction or completion.
Right to Erasure (Right to be Forgotten) – You may ask us to delete your personal data in certain circumstances, such as when it is no longer necessary for the purpose it was collected.
Right to Restrict Processing – You have the right to limit how we use your data, for example, if you contest its accuracy or object to its use.
Right to Data Portability – You may request your data in a structured, commonly used format and have it transferred to another organization where technically feasible.
Right to Withdraw Consent – Where we rely on your consent to process your data (e.g., for marketing purposes), you can withdraw it at any time, without affecting prior processing.
Right to Object – You can object to our processing of your data based on legitimate interests, particularly where your rights and freedoms outweigh our business interests.
To exercise any of these rights, please contact us at info@kodifly.com. We may need to verify your identity before fulfilling your request, and in some cases, legal obligations may prevent us from fully complying but we will always explain our reasoning.
Data Retention
We retain personal data only for as long as necessary to fulfill the purposes for which it was collected, including to satisfy any legal, regulatory, contractual, accounting, or reporting requirements.
The length of time we keep your information depends on:
The nature of the data collected – Some data (such as contact details or project logs) may be retained longer for operational needs.
The purpose of processing – Data used for analytics or product improvement may be anonymized and kept longer.
Legal requirements – Certain records must be kept for a specific duration under applicable laws (e.g., for tax or audit purposes).
Your preferences – If you withdraw consent or request deletion, we will take steps to remove your personal data unless retention is legally required.
Once the retention period expires or the data is no longer required, we securely delete or anonymize it to prevent unauthorized access or use.
Data Security
We take the security of your personal data seriously and implement a range of technical and organizational measures to protect it against unauthorized access, loss, misuse, alteration, or destruction.
These measures include:
Data encryption – We use encryption protocols to protect data during transmission and at rest.
Access controls – Only authorized personnel with a legitimate need are granted access to personal data, based on their roles.
Regular audits and testing – We regularly assess our systems for vulnerabilities and apply security patches and updates.
Employee training – Our team members are trained on data protection and privacy best practices.
Third-party vetting – Any service providers we work with are carefully evaluated to ensure they meet appropriate security standards.
Despite our best efforts, no method of transmission or storage is 100% secure. However, we are committed to continuously improving our safeguards and responding promptly to any data breach or security incident in line with applicable laws.
If you believe your data has been compromised or have any security concerns, please contact us immediately at info@kodifly.com.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, technologies, legal requirements, or other factors. When we make changes, we will revise the “Last Updated” date at the bottom of the policy and, where appropriate, provide additional notice.
We encourage you to review this page periodically to stay informed about how we are protecting your information.
Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices,
please contact us at:
Kodifly Limited
Email: info@kodifly.com
Last Updated
This Privacy Policy was last updated on August 8, 2025.